Safeguarding & Care


Pastoral and Family Support

Our team here at Marden Primary Academy, are always available to speak to you regarding any concerns you may have.

The Designated Safeguarding Lead is committed to providing a safe and secure environment for all children, staff and visitors to the school.

All children know that Melanie Flynn, the school’s Available Listener, is always available should children want to share any concerns they have about their own safety or the well-being of others.

We are very ably supported by the Hereford Marches Federation of Academies pastoral team led by Mrs McColl the Safeguarding Manager who is based at Lord Scudamore Academy. She supports us with regular updates, on-going training and is the contact person that we can get extra support and advise from.

From time to time families may need extra support which schools’ are now able to provide.

You may feel that your child would benefit from extra pastoral support in school in the form of group work or 1:1 sessions. We can offer a variety of support in school. If you think your child would benefit from some extra support please speak to Kym Johnson.

We have a Family Support Worker within the H.M.F.A who can visit you at home if you wish and can offer support with behaviour, routines and boundaries, accessing other services, financial worries, housing concerns etc.

Lastly, we also have an Education Welfare Officer within the H.M.F.A, who is available to support you with all issues regarding attendance. Our aim is to promote good attendance so that children can take advantage of all of the opportunities on offer. Please don’t hesitate to contact us if you have concerns about your child’s attendance.

Safeguarding Information

We would also like to reassure you that we rarely share information with other agencies about your child without first speaking to you.

Even if we make the difficult decision that we need to speak to Social Care about your child we will always undertake to share our intention to do so with you unless we deem that to do so could put the child at greater risk of harm, or impede a criminal investigation.

We fully understand that this can be a very distressing set of circumstances but we can only reassure you that we follow the procedures required by Herefordshire Safeguarding Children Board.

Please do not hesitate to contact Kym Johnson should you have a worry or concern regarding a child protection or safeguarding issue.

Designated Safeguarding Lead for Marden Primary Academy – Kym Johnson

Deputy Designated Safeguarding Lead – Liz Beecham

ELSA – Melanie Flynn

Director for Safeguarding – Jan McColl

Family Support Worker for H.M.F.A – Cheryl Ryder

Under the terms of the Children’s Act 1989 teachers have a duty of care for each child and therefore will do what is reasonable to safeguard the child’s welfare. This includes, if necessary, involving other agencies. A full copy of the policy is available in the school office.

The health, safety and well-being of all our children are of paramount importance to all the adults who work in our school. In our school we respect our children and they have a right to be safe. We have an agreed Child Protection Policy and this policy ensures that all staff in our school are clear about the actions necessary with regard to a child protection issue. The Deputy Headteacher is the designated member of staff for child protection, and the Headteacher is the Deputy Designated member of staff. If any teacher suspects that a child in his/her class may be a victim of abuse, they immediately inform the designated member of staff about their concerns. Any action the designated member of staff takes when dealing with an issue of child protection is in line with the procedures outlined in the LA Child Protection guidelines. If a child alleges abuse, the school usually makes a referral without communicating with parents first. In some circumstances we inform parents first. We regard all information relating to individual child protection issues as confidential, and we treat this accordingly. We require all adults employed in school and all adults working voluntarily in the school to have their application vetted through the Disclosure procedures in order to ensure there is no evidence of offences involving children or abuse. All adults working in the school have undertaken relevant safeguarding training.

During your child’s life at the school we may wish to take photographs of activities that involve your child. The photographs may be used for displays, publications or on a website, by us, by the Local Authority or by local newspapers. Photography or filming will only take place with the permission of the Headteacher and under appropriate supervision.

When filming or photography is carried out by the news media, home addresses will never be given out. Images that might cause embarrassment or distress will not be used, nor will images associated with material on issues that are sensitive. When your child starts school, an opt-out letter is sent home. You have the opportunity to inform the school in writing if you do not wish your child to have photographs taken or to be filmed.

If parents need to contact the school, please call 01432 880208 or email Messages will be relayed to children if required. We ask that you contact us in the event of any change to arrangements for collecting your child.

Parents need to make arrangements for pupils who become unwell at school by collecting them and taking them home or to the doctor or hospital. To this end it is vital that we have not only pupils’ home telephone numbers, but parents’ work numbers and other emergency numbers, such as those of relatives. We realise the temptation after your child has been ill to get them back to school as soon as possible, but please make sure your child is completely well and is ready to face the rigours of school life before sending them back. If your child suffers from sickness or diarrhoea parents are required to keep children at home for 48 hours to ensure they are fully recovered.

Asthma inhalers are kept in the relevant classrooms for easy access. We expect the children to take responsibility of their own inhaler when outside the classroom for PE, Forest Schools etc.

Parents will be informed when inhalers require replacing.

We currently have 5 trained first aiders in school. If a child requires first aid we follow the correct procedures outlined in the courses attended by our first aiders, in more serious cases the parent will be contacted. If a child requires first aid for any reason while at school or while on a school trip we record the incident in our accident book.

Medicines can only be kept in school to treat serious conditions where it would be detrimental to a child’s health if the medicine were not administered during the school day and for potentially life-threatening conditions. Our aim is to enable regular attendance through the correct management of medicines in school.

Procedures for prescribed medicines during the school day:
Marden Primary Academy accepts medicines that have been prescribed by a doctor, dentist, nurse practitioner or pharmacist prescriber and which are provided in the original container as dispensed by the pharmacist and include the prescriber’s instructions for administration.
When the prescribed medicine is part of long term treatment it must be supported by a ‘Care-Plan’ developed by the School Nurse Service or GP.

No child will be given medicine without their parent’s written consent. This should be completed on the form available from the school office. A record will be kept of any prescribed medicines administered to children by members of staff. The record book is kept in the school office.
Medicines should only be brought into school where it would be detrimental to a child’s health if they were not administered during the day.

For long term medical needs, a Health Care Plan should be written, involving the parents and relevant health care professionals.

Non-Prescription Medicines:
Non-prescribed medicines should not normally be administered. However, if necessary, and where parental consent is given, then the same procedures are followed for the administration of prescribed medicines. Staff are unable to administer aspirin or ibuprofen, or products containing these, unless prescribed by a doctor.
Parents should keep children at home when they are acutely unwell.

Pupils will be encouraged to take responsibility for managing their own medicines from an early age depending on the maturity and ability to do so for each individual child. When making a decision to transfer responsibility to the child, health professionals will need to assess in consultation with parents/carers and the child and look at an appropriate time to make this transition. There may be circumstances when it will not be appropriate at any age for some children.
Staff should supervise pupils who administer medicines themselves. Medicines will be stored securely in the school office.

Refusing Medicines:
A child should not be forced to take a medicine if s/he refuses to take it. Staff should note this in the records and follow agreed procedures:
~ Note refusal on form.
~ Inform parents as soon as possible on the same day.
If refusal to take the medicines results in an emergency, the school’s emergency procedures should be followed.

Record Keeping:
Parents should inform the school about any medicines their child needs to take and provide details of any changes to the prescription or support required. Staff need to check that this information is the same as that provided by the prescriber.
Medicines should always be provided in the original container as dispensed by the pharmacist and include the prescriber’s instructions. Staff should check in all cases that written details include:
• The child’s name
• The name of the medicine
• Dose
• Method of administration
• Time/frequency of administration

Parents should fill in the ‘parental agreement for school to administer medicine’ form. A record should be kept by staff of medicines given to children and signed by the member of staff administering the medicine, and witnessed by a second. This book is stored in the school office.

Educational Visits:
Marden Primary Academy encourages children with medical needs to participate in safely managed visits. Planning arrangements for visits should include the necessary steps to enable children to participate fully and safely. Risk assessments may also be carried out.

Considerations such as additional safety measures may be required: Additional adults to accompany the child; arrangements for the taking of necessary medicines; relevant emergency procedures.
A copy of the health care plan should be taken on any visits in case of an emergency.

Parental views and medical advice from the schools’ health service or GP should be sought where staff may be concerned about whether they can provide for the safety of the child or other children on a visit in line with the DCFS guidance on planning educational visits.

Sporting Activities:
Most pupils with medical conditions will be expected to participate in physical activities and extra-curricular sport. Any restrictions on a child’s ability to participate in PE should be recorded on the individual health care plan. All adults will be made aware of issues of privacy and dignity for children with particular needs. Asthma pumps should be fully and easily accessible during sporting activities.

Supervising staff will need to consider whether risk assessments are necessary for some children, be aware of relevant medical conditions and any preventative medicine that may need to be taken and emergency procedures.

Parental responsibilities.
Parents include any person who is not a parent of a child but has parental responsibility for or care of a child.

Parents should, jointly with the Head, reach agreement on the school’s role in supporting their child’s medical needs, in accordance with the employer’s policy.
The Head will ideally always seek parental agreement before passing on information about their child’s health to other staff. Sharing of information is important in providing the best care for the child.

Parents are responsible for ensuring that medicine supplies are renewed and that e.g. epipens are kept in date and replaced when the expiry date has lapsed. Parents are responsible for disposing of medicines although the school will support the parents in this.

Staff Training:
Marden Primary Academy has a number of fully qualified first aiders. At least one first aider is available at all times during the school day.

The Head Teacher will ensure that staff receive proper support and training where necessary.
Staff with children with medical needs in their class or group will be informed about the nature of the condition, and when the children may need extra attention.

Storage of Medicines:
Medicines should be stored strictly in accordance with product instructions, paying particular note to temperatures, and in the original container in which dispensed.
The container should be clearly labelled with the name of the child, the name and dose of the medicine and the frequency of administration. Where a child needs two or more medicines, they should be in a separate container. Medicines should never be transferred from their original containers.

Medicines are stored either in the school office or in the fridge in the Sunshine Room. Pupils should know where the medicine is stored.

Pupils who require inhalers should have them on their persons at all times, clearly labelled with their name. Younger children may have their inhaler stored in the school office with other medicines.

Other non-emergency medicines are kept in the school office. Medicines which need to be refrigerated are stored in the Sunshine Room.

Children should have immediate access to medicines when required.

This policy will be reviewed on an annual basis.

Next Review:
Autumn 2016

Other relevant publications: “Managing Medicines in Schools and Early years Settings” March 2005 DFES reference 1448-2005DCL-EN

Resources for Families

At Marden Primary Academy, we see Mental Health as an absolute priority, and not only for the children within our care. There are a number of useful websites online that are there to support parents, carers and the wider family, as well as children and young people. Here are a few useful links:

You’re never too young to talk mental health:

Support and self-care for parents and carers:

Explains different mental health problems, causes and different kinds of help available. Also includes tips for friends and family:

Prevention of young suicide:


Early Help

Early Help means providing the Right Help at the Right Time to help children and families work through any difficulties they may have in their life.

As a family or young person, there may be times when you need some extra support. If you can, talk to a professional you feel comfortable sharing this information with. It’s really important to talk…

Click on the following links for more information:

Contact Information

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